Executive Administrative Assistant - Holland, MI (onsite)

Company Overview

When you feel connected to your work, you feel more engaged. At Haworth, you can pursue a career that offers you ample opportunity to build your portfolio and expand your skillset in an exciting and inclusive environment. Join a company that values innovation, inspiration, and you!

HAWORTH is a global leader in office furniture and architectural interiors. As a valued member of our team, you can make your mark on the world and reach your full potential within a culture of connectivity.

Why Haworth? Find out more here!

Here at Haworth, our members enjoy benefits from their first day of employment including:

• 4 weeks paid time off and an option to purchase an additional week
• Priority Health Insurance
• 401k Benefit -  If you contribute 6% of your annual salary, Haworth will contribute up to 7%
• Annual bonus programs
• Company provided Short Term Disability, Long Term Disability & Life Insurance
• Tuition Reimbursement program
• Recently renovated onsite fitness center
• Up to 8 hours of paid volunteer time off
• Zero waste to landfill company 

Job Overview

We are currently looking for an Executive Administrative Assistant to join our team in Holland, MI.

As an Executive Administrative Assistant, you will:

Perform diversified administrative duties for company executives at vice president level in fast-paced, constantly changing work environment.

Essential Functions

• Coordinates appointments and maintains the schedule for vice presidents, ensuring timely meetings and interactions.
• Schedules, organizes, and attends meetings, takes notes, and distributes minutes, ensuring all parties are informed and up-to-date.
• Manages travel arrangements, accommodation reservations, and prepares necessary paperwork for vice presidents and visitors.
• Composes, reviews, and follows up on correspondence, including confidential and complex documents, using various software tools.
• Sorts and screens mail, answers telephones, and takes necessary follow-up actions.
• Enters requisitions, prepares and tracks expense reports, maintains files, and assists with budget reporting.
• Assists with presentation materials, schedules WebEx presentations, and coordinates special projects, providing backup support as needed.
• Performs other duties within scope as assigned.
• Must be able to perform all essential job function with/without accommodation.
• Ability to effectively use office automation, communication, software, and tools used in Haworth office environment.

Ideally, You Have Demonstrated the Following:

• Excellent multi-tasking skills with ability to organize and prioritize work.  Strong attention to detail.
• Strong communication, especially telephone, skills.
• Must be flexible and adaptable in ever-changing work environment, including flexibility in work hours.
• Ability to be “forward-looking”; recommends alternatives and solutions to issues.

Required Qualifications

Education:

• High School or equivalent

Work Experience:

• Minimum of 1 year experience supporting executive-level management in large corporation, working under limited supervision, with tight and changing deadlines.

Preferred Qualifications

• Associate's degree in business, accounting, or secretarial studies, or equivalent degree preferred.
• Three years administrative or secretarial experience, working under limited supervision, with tight and changing deadlines required.
• Experience as an executive administrative assistant working in a global corporation with business units in various time zones.
• Experience as an executive administrative assistant supporting C-level executives.